Trenton, Florida

May 18, 2004

           

 

 

            The Gilchrist County School Board met in Board Room 14-002 on May 18, 2004 at 6:00 P.M. with the following members present:

 

James Vickers, Chairman

Gary Rexroat, Vice Chairman

J.M. Everett

Ronald D. Smith

Lois Fletcher

 

 

Also present were Don Thomas, Superintendent of Schools, and Sheree Lancaster, Gilchrist County School Board Attorney.

 

            Upon completion of opening ceremonies, the following business was transacted:

 

 

AGENDA

 

            The chairman amended the agenda for good cause.  The amendment consisted of the following:

 

ADDITIONAL INFORMATION

 

6-C.     Appointment of Student Office Clerk for District Office – Christopher Brandon          Swendsen, Effective May 19, 2004

                       

ADDITIONS TO AGENDA

 

11.       Executive Session

12.       Use of Facilities – Gilchrist County Education Foundation

13.       5 Year Facilities Plan

14.       Create New Positions for 2004-2005

15.       Transfer Alternative School Administration from Bell High School to Trenton     High     School for 2004-2005 School Year

 

Motion to approve the agenda as amended was made by Lois Fletcher and seconded by Ronald Smith.  Vote was unanimous for approval.

 

 

MINUTES

 

            Motion was made by Gary Rexroat and seconded by J.M. Everett to accept the minutes of the meeting held on May 04, 2004.  Vote was unanimous for approval.

 

 

CITIZEN INPUT/DELEGATIONS

 

There were no delegations present wishing to address the Board.

 

 

INSTRUCTIONAL

 

            Dick Westbury, representative from NEFEC presented a check in the amount of $4,360.00 to be shared by Trenton High School and Bell High School.  These dollars represent funds raised by the golf tournament sponsored by M.M. Parrish and Steve Ward & Associates for the Reading Initiative.  M.M. Parrish and Steve Ward & Associates were represented by Bryan Harrington.

 

 

GE/UNITED

 

No report was given.

 

 

LEGISLATIVE UPDATE

 

Board Member, J.M. Everett provided a legislative update.  No action was required by the Board.

 

 

CURRENT PROJECTS

 

            Director of Operations, David Spencer, provided the Board with an update as to the status of current projects. 

 

            Gary Rexroat made a motion to replace three (3) of the poles at the Trenton football field with concrete poles.  J.M. Everett seconded.  Approval of the Board was unanimous.

 

            Lois Fletcher made a motion, which was seconded by Ronald Smith, to have Central Florida Electric Cooperative set four (4) poles on the softball field at Bell or go out for bid if Central Florida Electric Cooperative is unable to set the poles.  Vote of the Board was unanimous.

 

 

5-YEAR FACILITIES PLAN

 

            The 5 year facilities plan was presented by David Dose, Director of Finance.  Upon the recommendation of Superintendent Don Thomas, J.M. Everett made a motion to approve the 5 year facilities plan.  Mr. Everett’s motion was seconded by Lois Fletcher.  Board approval was unanimous.

 

 

SWITCH PROJECT FOR BELL

 

            Aaron Wiley, Technology Coordinator presented the request for quote on the switch project for Bell campuses.  Ronald Smith made a motion to approve Gateway for the switch project as outlined by Mr. Wiley.  The motion was seconded by Lois Fletcher.  Approval of the Board was unanimous.

 

 

TECHNOLOGY PLAN

 

            The preliminary technology plan was provided by Technology Coordinator Aaron Wiley.  Gary Rexroat made a motion to approve the technology plan.  Mr. Rexroat’s motion was seconded by J.M. Everett.  Unanimous approval was rendered by the Board.

 

 

STUDENT TRANSFER APPLICATIONS

 

            Lois Fletcher made a motion to approve the transfer application of a kindergarten student to Trenton Elementary School from Levy County.  J.M. Everett seconded.  Board approval was unanimous.

 

 

PERSONNEL RE-APPOINTMENTS FOR 2004-2005

 

            Recommendations for personnel reappointments for the 2004-2005 year were presented to the Board.  Lois Fletcher moved to approve instructional personnel re-appointments with Drew Stone and Tangela Rome being listed on Professional Service Contract; to approve non-instructional ESP; and non-bargaining unit personnel as recommended.    Ronald Smith seconded.  Approval was unanimous.

 

 

SUMMER PERSONNEL

 

            Summer personnel requests were presented by Dr. James Surrency, Assistant Superintendent.  Upon the recommendation of Superintendent Don Thomas, Gary Rexroat made a motion to approve the summer personnel requests as presented.  Ronald Smith seconded.  Approval of the Board was unanimous.

 

 

 

 

DISTRICT OFFICE STUDENT CLERK

 

            Dr. James Surrency, Assistant Superintendent, presented the recommendation for district office student clerk.  Lois Fletcher made a motion to appoint Christopher Brandon Swendsen as student office clerk for the District Office.  J.M. Everett seconded the motion.  Vote of the Board was unanimous for approval.

 

 

SUMMER WORKSHOPS/TRAININGS

 

            The schedule for summer workshops and trainings was presented by Dr. James Surrency, Assistant Superintendent.  Gary Rexroat made a motion to approve the summer workshops and trainings.  Lois Fletcher seconded.  Approval was unanimous.

 

 

SUMMER FOOD SERVICE PROGRAM

 

            Danna Tucker, Director of Food Service reported on the status of the summer food service program.  No action was required from the Board.

 

 

TECHNOLOGY TRAINING FOR BOARD MEMBERS

 

            Linda Keyton, Director of Personnel Services, provided information regarding ITEP II – Hands-On Technology Training for Board Members.  Board members will schedule a time for training with Ms. Keyton.

 

 

REMOVAL OF ITEMS FROM CONSENT AGENDA

 

No items were removed from the Consent Agenda.

 

 

CONSENT AGENDA

 

            Ronald Smith made a motion to approve the Consent Agenda that consisted of the following:

 

 

 

 

 

 

 

 

9.         Consent Agenda - ALL ITEMS APPROVED EXCEPT AS INDICATED

            A.        Financial

                        1.         Warrant Register

                                    a.         Report Date:     04/30/04

                        2.         Financial Statement

                                    a.         April 2004

                        3.         Budget Amendment #01

B.         Agreement/Amendment/Contract/Grant/Project/Change Order

1.         NEFEC Letter of Agreement #744-04-058 (To Provide Training and Templates for Reading Lesson Plans)

2.         Instructional and Non-Instructional Contract Negotiator Agreement with Robert Ice

3.         Approval to Apply for Historical Preservation Grant, Phase II, Trenton Old Gym

4.         Extension of Contract with C & S Cleaning Services

C.         Personnel

                        1.         Substitute/Volunteers, Effective May 19, 2004

                                    a.         Terry Hedgespeth, Substitute/Volunteer

                                    b.         William Jamison, Substitute

                        2.         Injury in Line of Duty

                                    a.         Marsha Mahoney, April 16, 2004 (1/2 Day) – Board

                        3.         Leave of Absence

                        a.         Herbert Brown Jr., Medical, April 01, 2004 through April 30, 2004

                        4.         Resignation/Retirement/ DROP

                                    a.         Devon Beach Weaver, Resignation, Effective June 03, 2004

D.         Acceptance of Donation

                        1.         Model A Ford Engine ($2,500 Value) for THS Automotive                                                       Program

E.         Student Services

1.         Recommendation for School Function Attendance Privilege Reinstatement

                                    a.         Case #04-038

                                    b.         Case #04-039

                                    c.         Case # 04-057

                                    d.         Case #04-058

                                    e.         Case #04-059

F.         Trips

 

 

 

 

The motion was seconded by Gary Rexroat.  Approval of the Board was unanimous.

 

 

 

 

 

USE OF FACILITIES

 

            Superintendent Don Thomas advised the Board that the Gilchrist County Education Foundation is in need of office space.  Superintendent Thomas recommended that the Education Foundation be permitted to use office space located in the District Office.  Based upon the recommendation of Superintendent Thomas, J.M. Everett made a motion to approve the Gilchrist County Education Foundation using office space at the District Office.  Lois Fletcher seconded.  Approval was unanimous.

 

 

PERFORMANCE BONUSES

 

            David Dose, Director of Finance presented information regarding the 2002-2003  instructional personnel performance bonuses.  Ronald Smith made a motion to approve payment of the 2002-2003 instructional personnel performance bonuses, contingent upon verification by Sheree Lancaster, Board Attorney, that the legal issues have been resolved.  Lois Fletcher seconded the motion.  Board approval was unanimous.

 

 

DISCIPLINARY REVIEWS

 

In closed session, the Board conducted disciplinary reviews.

 

            Case #04-045:  Student #3850002043 and the student’s parents were present.  After receipt of a current negative drug test and hearing the recommendation of the Alternative School Director and Superintendent Don Thomas, J.M. Everett made a motion to allow the student on campus to participate in senior activities only at the student’s home school site with the privilege being immediately revoked should there be any violation of school board rules.  Lois Fletcher seconded Mr. Everett’s motion.  Vote of the Board was unanimous for approval.

 

            Case #04-055:  Student #2100005942, the student’s father and the student’s uncle attended the hearing.  After hearing the testimony presented by the parties and reviewing the documentation provided by the Orange County Public Schools, it was determined that no action was required from the Board. 

 

            Case #04-056:  Student #2100001593 was not present.  However the student’s mother did attend the hearing.  After hearing testimony from all parties, Gary Rexroat made a motion to expel student #2100001593 for the remainder of the 2003-2004 school year and all of the 2004-2005 school year and to ban the student from campus and all school functions during the expulsion period.  J.M. Everett seconded.  Approval was unanimous.

 

 

 

 

SENIOR MANAGEMENT RETIREMENT CLASS

 

            Superintendent Don Thomas presented a request to advertise adding twelve (12) additional eligible positions to the Senior Management Retirement Class under the Florida Retirement System.  J.M. Everett made a motion to approve advertising for the senior management retirement class as requested contingent upon the review and approval of Sheree Lancaster, Board Attorney.  Lois Fletcher seconded.  Board approval was unanimous.

 

 

CREATE NEW POSITIONS

 

            Dr. James Surrency, Assistant Superintendent presented a request for the creation of new positions for the 2004-2005 school year.  Gary Rexroat made a motion to approve the request to create eleven (11) instructional positions and one (1) non-instructional position.  Ronald Smith seconded Mr. Rexroat’s motion.  Vote of the Board was unanimous.

 

 

REPORTS

 

Various reports were given.

 

 

ADJOURNMENT

 

            There being no further business, Gary Rexroat made a motion to adjourn which was seconded by Ronald Smith.  Approval of the Board was unanimous.  The Board adjourned at 9:05 P.M. into Executive Session which ended at 9:30 P.M.

 

 

 

                                                                                                ______________________________

                                                                                                JAMES E. VICKERS

                                                                                                CHAIRMAN OF THE BOARD

 

ATTEST:

 

 

 

____________________________________________

DON THOMAS, SUPERINTENDENT OF SCHOOLS

AND SECRETARY TO THE BOARD