Trenton, Florida

December 07, 2004

           

 

            The Gilchrist County School Board met in Board Room 14-002 on Tuesday, December 07, 2004 at 10:00 A.M. with the following members present:

 

Gary E. Rexroat, Chair

Lois A. Fletcher

Robert B. Clemons

Carol A. Hyde

Ronald D. Smith was unable to attend.

 

Also present were James E. Vickers, Superintendent of Schools, and Sheree Lancaster, Gilchrist County School Board Attorney.

 

            Upon completion of opening ceremonies, the following business was transacted:

 

 

AGENDA

 

            The chairman amended the agenda for good cause.  The amendment consisted of the following:

 

ADDITIONAL INFORMATION

 

Personnel Appointments:

6-A-1.             Student Clerk, District Office – Ashley Dale, Effective December 07, 2004

6-A-2.             Temporary Teacher Aide – TES – Debra Grant, Effective December 07, 2004

 

REMOVE FROM AGENDA

 

Personnel Appointments:

6-A-3.             Speech Language Pathologist

6-A-4.             Psychologist

 

ADDITIONS TO AGENDA

 

12.       Additional Time (3.75 Hours) for Lorie Smith as Substitute on                                       Handicapped Bus at Regular Hourly Rate

13.       Wireless Project

14.       Resignation – Tiffany Ozment, Effective December 31, 2004

15.       Out of County Student Transfer

            A.        6th Grade Student and 10th Grade Student to Bell Middle/High School from                               Suwannee County (Students Currently Enrolled)

 

 

16.       Substitute/Volunteers

            A.        Marie Lang - Substitute/Volunteer, Effective September 21, 2004

            B.         Arlene Cameron – Volunteer (Mentor), Effective December 08, 2004

            C.        Margaret Ann Perry – Substitute/Volunteer, Effective December 08, 2004

17.       Additional Course Work – Student #2100006374

18.       Cellular Service – Alltel

19.       Pre-K Lead Teacher on Special Assignment – Marilyn Beach

 

Motion to approve the agenda as amended was made by Lois Fletcher and seconded by Carol Hyde.  Vote was unanimous for approval.

 

 

MINUTES

 

            Motion was made by Lois Fletcher and seconded by Robert Clemons to accept the minutes of the meetings held on November 15, 2004 and November 16, 2004.  Vote was unanimous for approval.

 

 

CITIZEN INPUT/DELEGATIONS

 

There were no delegations present wishing to address the Board.

 

 

GE/UNITED

 

No report was given.

 

 

CELLULAR SERVICE

 

            David Dose, Director of Finance presented a proposed cellular service package from Alltel Communications.  Upon the recommendation of Superintendent James Vickers, Lois Fletcher made a motion to approve the proposed cellular service package through Alltel Communications.  Robert Clemons seconded.  Approval of the Board was unanimous.

 

 

OPERATIONS

 

            Director of Operations, David Spencer updated the Board as to the status of current projects.  


 

 

            Superintendent James Vickers recommended using building 18 for district office storage.  Robert Clemons made a motion to make the necessary structural changes to building 18 in preparation for renovations for district office storage.  The motion was seconded by Carol Hyde.  Approval was unanimous.

 

            Mr. Spencer, Superintendent Vickers and the Board discussed the problems with the floor at the Trenton gym.  Carol Hyde made a motion, which was seconded by Robert Clemons, to authorize the superintendent to pursue repair of the gym floor.  Board approval was unanimous.

 

            Superintendent James Vickers advised the Board that he had driven the roads in Appaloosa Trails Subdivision and the roads are in good shape.  Robert Clemons made a motion to continue the bus route(s) in Appaloosa Trails Subdivision for as long as the roads are maintained.  Mr. Clemons’ motion was seconded by Lois Fletcher.  Approval of the Board was unanimous.

 

 

BELL PROJECT

 

            Information was presented by Philip Rickman of The Rickman Partnership, Board Architect and Todd Gray, Construction Manager regarding the Bell project.  The Board reviewed construction documents in the conference room then continued its meeting in the boardroom.  The proposal for the guaranteed maximum price submitted by Gray Construction was discussed by the Board.  Carol Hyde made a motion to approve the guaranteed maximum price of $704,012.00 for the multi-purpose room addition at Bell Middle/High School.  Robert Clemons seconded.  Vote of the Board was unanimous for approval.

 

 

JANUARY MEETING

 

            The Board discussed the January meetings and decided there was a need for only the mid month meeting.  Lois Fletcher made a motion to cancel the meeting on January 04, 2005 and schedule only the January 18, 2005 meeting at 6:00 P.M.  Ms. Fletcher’s motion was seconded by Robert Clemons.  Unanimous approval was rendered by the Board.

 

 

INSTRUCTIONAL

 

            Dr. James Surrency, Assistant Superintendent requested approval to establish a make-up day and early release days.  Upon the recommendation of Superintendent James Vickers, Robert Clemons made a motion to approve February 21, 2005 as a storm make-up day; to add back February 09, 2005 as an early release day and to also add March 23, 2005 and April 13, 2005 as early release days.  Lois Fletcher seconded the motion.  Board approval was unanimous.

 

 

 

PERSONNEL

 

            Linda Keyton, Director of Personnel presented information regarding personnel appointments.  Lois Fletcher made a motion to appoint Ashley Dale as student clerk effective December 07, 2004 and to appoint Debra Grant as temporary teacher aide effective December 07, 2004.  The motion was seconded by Robert Clemons.  Approval was unanimous.

 

            Upon the recommendation of Superintendent James Vickers, Lois Fletcher made a motion to approve Marie Lang as a substitute/volunteer effective September 21, 2004; to approve Arlene Cameron as a volunteer effective December 08, 2004; and to approve Margaret Ann Perry as a substitute/volunteer effective December 08, 2004.  Robert Clemons seconded.  Vote of the Board was unanimous.

 

            Upon the recommendation of Superintendent James Vickers, Lois Fletcher made a motion to approve 2004-2005 board member salary as $22,571.00 annually.  Robert Clemons seconded.  Board approval was unanimous.

 

            Linda Keyton presented information regarding the request to create an instructional position for Bell Elementary School.  Upon the recommendation of Superintendent James Vickers, Carol Hyde made a motion to create an instructional position and to authorize the superintendent to fill the position as soon as possible.  Lois Fletcher seconded.  Approval of the Board was unanimous.

 

            Lois Fletcher made a motion, which was seconded by Robert Clemons, to approve an additional 3.75 hours for Lorie Smith at her regular hourly rate.  Board approval was unanimous.

 

            The resignation of Tiffany Ozment, effective December 17, 2004, was accepted upon a motion by Lois Fletcher, seconded by Robert Clemons.  Approval of the Board was unanimous.

 

            Dr. James Surrency, Assistant Superintendent presented a request from Mary Bennett, Director of Special Programs, that Marilyn Beach be designated as the Gilchrist County School District Lead Teacher on Special Assignment for the Pre-K Coalition Programs.  Robert Clemons made a motion to approve Marilyn Beach as the Gilchrist County Pre-K Lead Teacher on Special Assignment.  Lois Fletcher seconded the motion.  Board approval was unanimous.

 

 

STUDENT SERVICES

 

            Dr. James Surrency, Assistant Superintendent, presented a request from Bell High School Principal, Buddy Schofield regarding additional course work for one of his seniors.  Carol Hyde made a motion to approve the request for student #2100006374 to complete two classes at Central Florida Community College.  Robert Clemons seconded.  Approval was unanimous.

 

 

            Robert Clemons made a motion, which was seconded by Lois Fletcher to approve the out of county student transfer applications for a 5th grade student to Bell Elementary School from Alachua County; a 6th grade student and a 10th grade student to Bell Middle/High School from Suwannee County.  Vote of the Board was unanimous for approval.

 

 

REMOVAL OF ITEMS FROM CONSENT AGENDA

 

            Items #9-B-2., First Amendment to a Communication Tower License Agreement with Lake City Community College, 9-B-4. and 9-B-5., Williams Scotsman Lease Agreements(for portables located at Trenton Elementary School) were removed from the Consent Agenda for discussion on a motion by Lois Fletcher, which was seconded by Robert Clemons.  Approval to remove the items was unanimous.

 

 

COMMUNICATION TOWER/WIRELESS PROJECT

 

            Aaron Wiley, Technology Coordinator addressed the Board regarding the communication tower agreement.  Robert Clemons made a motion to approve the First Amendment to a Communication Tower License Agreement with Lake City Communication College.  Lois Fletcher seconded.  Board approval was unanimous.

 

            Mr. Wiley then addressed the Board regarding the wireless project linking Bell and Trenton campuses, the District Office, Operations and Central Campus.  Mr. Wiley advised that the lowest and best bid received for the project was from Rapid Systems.  Lois Fletcher made a motion to award the bid for the wireless project to Rapid Systems in the amount of $46,403.00.  Robert Clemons seconded.  Approval was unanimous.

 

 

LEASE AGREEMENTS

 

            Board Attorney Sheree Lancaster recommended modifying the language in the Williams Scotsman Lease Agreements to reflect that Lessee consents to the jurisdiction of county or circuit courts of Gilchrist County, Florida and adding a paragraph #17 containing the non-appropriation language.  Robert Clemons made a motion to approve items 9-B-4. and 9-B-5., Williams Scotsman Lease Agreements with the modifications as recommended by the Board Attorney.  Lois Fletcher seconded Mr. Clemons’ motion.  Board approval was unanimous.

 

 

CONSENT AGENDA

 

            Lois Fletcher made a motion to approve the Consent Agenda that consisted of the following:

 

 

9.         Consent Agenda (SUPERINTENDENT RECOMMENDS APPROVAL)

            A.        Financial

                        1.         Warrant Register

                                    a.         Report Date:     11/12/04

                                    b.         Report Date:     11/29/04

B.         Agreement/Amendment/Contract/Grant/Project/Change Order

1.         Shared Services Contract for Facilitator

2.         First Amendment to a Communication Tower License Agreement with Lake City Community College

3.         Lease Agreement with Xerox, Negotiated Contract #071398106

4.         Williams Scotsman Lease Agreement, S/N CPX-20349, Trenton Elementary School

5.         Williams Scotsman Lease Agreement, S/N CPX-20466, Trenton Elementary School

C.         Personnel

                        1.         Substitute/Volunteers, Effective December 08, 2004

                                    a.         Charlotte Kearney, Volunteer (Mentor)

                                    b.         Patrick Cordasco, Volunteer (Mentor)

                                    c.         David Aderholt, Volunteer (Mentor)

                                    d.         Maurice McGee, Volunteer (Mentor)

                        2.         Supplements, Trenton High School

                                    a.         Shauna Johnson, Over 300 Minutes, 1st Term

                                    b.         Karan Fischer, MS Cheerleading, Effective September 03,                                                           2004 (18 Days)

                                    c.         Terminate 1/2 JV Baseball to Larry Rawlings; Assign 1/2                                                            JV Baseball to Dave Silva

                                    d.         Terminate MS Softball to Matt McLelland Effective                                                        September 30, 2004 (36 Days)

                                    e.         Mark Lundy, MS Boys Basketball for 2004-2005

                        3.         Injury in Line of Duty

                                    a.         Frances J. Sanders, November 05, 2004 (3 Hours);                                                                     November 15, 2004 (1 Day)

                                    b.         William K. Fuquay, November 16, 2004 (1/2 Day)

                                    c.         Carol A. Coates, November 19, 2004

                        4.         Leave of Absence

                                    a.         Carolyn Vickers, Medical, November 16, 2004 through                                                    June 02, 2005

                        5.         Resignation/Retirement/DROP Termination

                                    a.         Jeri Wilson, Effective October 27, 2004

                        6.         DROP Participant

                                    a.         Catherine Fowler, Begin Date:  12/01/04; Termination and                                                           Resignation Date:  11/30/09

D.        Student Services

1.         Recommendation to Return to Home School Site (Administrative Placement)

            a.         Case #04-055

            b.         Case #05-006

            c.         Case #05-017

E.         Trips

 

The motion was seconded by Robert Clemons.  Approval of the Board was unanimous.

 

 

24/7

 

            Paula Fugel, Director of Instructional Support introduced Tangela Rome, an instructor from the Business Academy.  Ms. Rome provided information to the Board regarding research projects assigned to students of the Academy.  Four (4) of the 10th grade academy students, Kirstie Miguel, Brittany Woods, Alina DeWein and Tricia Flacco presented their projects regarding their travels to seven (7) cities throughout the world within twenty-four (24) days.  Superintendent Vickers and the Board expressed appreciation to Ms. Rome and the students for an excellent presentation.

 

 

EXECUTIVE SESSION

 

The Board conducted an executive session which was closed to the public.

 

 

REPORTS

 

Various reports were given.

 

            The Board scheduled a budget workshop for Tuesday, January 11, 2005 from 6:00 P.M. to 10:00 P.M.  At the budget workshop, the Board will decide when to schedule a workshop on No Child Left Behind.

 

 

SCHOLARSHIP CONTRACTS

 

            Dr. James Surrency, Assistant Superintendent introduced Deborah Douglas, School to Work/Career Development Specialist.  Ms. Douglas provided information regarding Take Stock in Children.  Scholarships were signed by the following students and their parents:  Ashley Lipiec, Shannon Wells, Dustin Holt and Danielle White.

 

 

DISCIPLINARY REVIEWS

 

In closed session, the Board conducted disciplinary reviews.

 

            In Case #04-049, student #2191410101 and the student’s mother were present.  After hearing the recommendation of the Alternative School Administration and the superintendent, Carol Hyde made a motion to allow student #2191410101 to return to the student’s home school site effective January 04, 2005 provided the student successfully completes the remainder of the Alternative School Program and submits proof of a current negative drug test.  Ms. Hyde’s motion was seconded by Robert Clemons.  Vote of the Board was unanimous.

 

            Case #05-003:  Student #2100003591, the student’s mother and grandmother attended the hearing.  Information was provided by George Kreinbihl, lead teacher at the Alternative School Program and by the student and the mother.  Upon the recommendation of the Alternative School Administration and of Superintendent James Vickers, Robert Clemons made a motion to allow student #2100003591 to return to student’s home school site effective January 04, 2005 and to require that the student not be allowed to attend any school function except when accompanied by the student’s parent.  The motion was seconded by Lois Fletcher.  Board approval was unanimous.

 

 

ADJOURNMENT

 

            There being no further business, Lois Fletcher made a motion to adjourn which was seconded by Robert Clemons.  Approval of the Board was unanimous.  The Board adjourned at 6:00 P.M.

 

 

 

                                                                                                ______________________________

                                                                                                GARY E. REXROAT

                                                                                                CHAIRMAN OF THE BOARD

 

ATTEST:

 

 

 

_________________________________________

JAMES E. VICKERS, SUPERINTENDENT OF

SCHOOLS AND SECRETARY TO THE BOARD